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Audit and Governance Committee
Wednesday 12 March 2025 10.00am
Speaking:
Start of webcast
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Cllr Victor Lewanski
1 APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
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Committee Manager
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Cllr Victor Lewanski
2 MINUTES OF THE PREVIOUS MEETING - 22 JANUARY 2025
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3 DECLARATIONS OF INTEREST
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Cllr Steven McCormick
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Cllr Victor Lewanski
4 QUESTIONS AND PETITIONS
5 RECOMMENDATIONS TRACKER AND WORK PLAN
6 REFERRAL OF COUNTY COUNCIL MOTION (ITEM 11A)
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Cllr Paul Follows
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Cllr Victor Lewanski
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Cllr Lance Spencer
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Cllr Victor Lewanski
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Cllr David Lewis (Cobham)
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Cllr Helyn Clack
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Cllr Victor Lewanski
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Cllr Lance Spencer
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Cllr Victor Lewanski
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Cllr Paul Follows
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Cllr Victor Lewanski
7 EXTERNAL AUDIT: AUDITOR'S ANNUAL REPORT 2023/24
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Str Finance Business Partner
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Cllr Victor Lewanski
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Cllr Paul Follows
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Cllr Victor Lewanski
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Cllr Paul Follows
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Cllr Victor Lewanski
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Str Finance Business Partner
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
8 INTERNAL AUDIT PROGRESS REPORT - QUARTER 3
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Cllr Paul Follows
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Audit Manager
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Cllr Victor Lewanski
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Cllr Paul Follows
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr Victor Lewanski
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Head of St. Risk
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Cllr Victor Lewanski
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Seat 16
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Audit Manager
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Audit Manager
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Seat 35
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Liz Mills
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr Victor Lewanski
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Cllr Helyn Clack
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Cllr Victor Lewanski
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Seat 35
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Cllr Victor Lewanski
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Cllr David Lewis (Cobham)
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr David Lewis (Cobham)
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
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Cllr Helyn Clack
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Dir - Finance
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Cllr Steven McCormick
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Dir - Finance
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
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Cllr Paul Follows
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Audit Manager
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Audit Manager
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Cllr Victor Lewanski
9 INTERNAL AUDIT STRATEGY AND ANNUAL AUDIT PLAN 2025/26
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Chief Internal Auditor
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr Victor Lewanski
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Seat 16
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Chief Internal Auditor
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Cllr Ayesha Azad
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Chief Internal Auditor
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Chief Internal Auditor
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Cllr Victor Lewanski
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Section 151 Officer
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Cllr Helyn Clack
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Cllr Victor Lewanski
10 TREE MANAGEMENT UPDATE REPORT
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10 TREE MANAGEMENT UPDATE REPORT
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ED-Env't, Prop & Growth
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Nat Cap Grp Mgr
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Cllr Steven McCormick
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Nat Cap Grp Mgr
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Cllr Steven McCormick
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Nat Cap Grp Mgr
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Cllr Helyn Clack
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Nat Cap Grp Mgr
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Seat 16
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ED-Env't, Prop & Growth
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Cllr Victor Lewanski
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Nat Cap Grp Mgr
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Cllr Steven McCormick
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Nat Cap Grp Mgr
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Cllr Victor Lewanski
11 REPORT ON PROGRESS AGAINST ACTIONS IN THE INTERNAL AUDIT SOCIAL VALUE IN PROCUREMENT - FOLLOW UP REPORT
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Audit Manager
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Cllr Victor Lewanski
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Dir - Finance
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Cllr Victor Lewanski
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Director of Procurement
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Cllr Victor Lewanski
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Director of Procurement
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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AD - Policy & Operations
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Cllr Steven McCormick
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Director of Procurement
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Cllr Steven McCormick
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Director of Procurement
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Cllr Victor Lewanski
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Director of Procurement
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Cllr Helyn Clack
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Director of Procurement
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Director of Procurement
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Cllr Helyn Clack
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Cllr Victor Lewanski
12 RISK MANAGEMENT
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Head of St. Risk
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Cllr Helyn Clack
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Head of St. Risk
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Cllr Helyn Clack
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Head of St. Risk
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Section 151 Officer
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Head of St. Risk
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Seat 16
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Cllr Ayesha Azad
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Head of St. Risk
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Cllr Richard Tear
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Head of St. Risk
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Cllr Steven McCormick
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Head of St. Risk
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Cllr Steven McCormick
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Head of St. Risk
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Cllr David Lewis (Cobham)
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Head of St. Risk
13 CODE OF CORPORATE GOVERNANCE
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
14 OFFICER GIFTS AND HOSPITALITY POLICY - BENCHMARKING UPDATE 2025
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Dir - People & Change
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Cllr Victor Lewanski
15 ETHICAL STANDARDS ANNUAL REVIEW 2024 - 25
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Cllr Helyn Clack
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Cllr Victor Lewanski
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Cllr Steven McCormick
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Cllr Victor Lewanski
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Cllr David Lewis (Cobham)
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Cllr Victor Lewanski
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Cllr David Lewis (Cobham)
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Cllr Victor Lewanski
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Cllr Helyn Clack
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Cllr Victor Lewanski
16 GENERAL DISPENSATIONS FOR MEMBERS
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17 DATE OF NEXT MEETING
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Webcast Finished
- Item 2 - A&G Committee, 22 January 2025 - Minutes, opens in new tab
- Item 4a - Member Questions and Responses, opens in new tab
- Item 5 - Recommendations Tracker and Work plan - Cover report, opens in new tab
- Item 5 - Annex A - Tracker - March 2025, opens in new tab
- Item 5 - Appendix 1 - Action A39-24 - Communication related activity, opens in new tab
- Item 5 - Annex B - Work Plan - March 2025, opens in new tab
- Item 6 - Referral of County Council Motion (Item 11A), opens in new tab
- Item 7 - External Audit: Auditor's Annual Report 2023/24 - cover report, opens in new tab
- Item 7 - Annex 1 - SCC Auditor's Annual Report 2023-24, opens in new tab
- Item 8 - IA Progress Report - Q3 - cover report, opens in new tab
- Item 8 - Appendix A - IA Progress Report - Q3, opens in new tab
- Item 9 - Internal Audit Strategy and Annual Audit Plan 2025/26 - cover report, opens in new tab
- Item 9 - Annex A - The Internal Audit Strategy, opens in new tab
- Item 9 - Appendix A - The Internal Audit and Corporate Fraud Plan, opens in new tab
- Item 9 - Appendix B - The Internal Audit Charter, opens in new tab
- Item 10 - Tree Management Update Report - cover report, opens in new tab
- Item 11 - Report on Progress Against Actions in the IA Social Value in Procurement Audit - cover report, opens in new tab
- Item 12 - Risk Management - cover report, opens in new tab
- item 12 - Annex A - Corporate Risk Heat Map, February 2025, opens in new tab
- Item 13 - Code of Corporate Governance - cover report, opens in new tab
- item 13 - Annex 1 - Code of Corporate Governance, opens in new tab
- Item 14 - Officer Gifts and Hospitality Policy - Benchmarking Update 2025 - cover report, opens in new tab
- Item 14 - Annex 1 - Benchmarking - Council Gifts and Hospitality Policies, opens in new tab
- Item 15 - Ethical Standards Annual Review 2024-25 - cover report and Annexes 1-3, opens in new tab
- Item 15 - Annex 4 - Example of email reminder sent to Members regarding RoI and Gifts & Hospitality, opens in new tab
- Item 16 - General Dispensations for Members - cover report, opens in new tab