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Audit and Governance Committee
Wednesday 17 September 2025 10.00am
Speaking:
Start of webcast
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Cllr Richard Tear
1 APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
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2 MINUTES OF THE PREVIOUS MEETING - 9 JULY 2025
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3 DECLARATIONS OF INTEREST
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Cllr Steven McCormick
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Cllr Richard Tear
4 QUESTIONS AND PETITIONS
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5 RECOMMENDATIONS TRACKER AND WORK PLAN
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Dpty Chf Exec & S151 Offr
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
6 SECTION 106 INTERNAL AUDIT UPDATE
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Infrastructure Agreements Manager
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Cllr Stephen Cooksey
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Infrastructure Agreements Manager
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Matthew Woods
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Infrastructure Agreements Manager
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Cllr Helyn Clack
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Infrastructure Agreements Manager
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Str Fin Bus Prtnr
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Infrastructure Agreements Manager
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Dpty Chf Exec & S151 Offr
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Cllr Richard Tear
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Cllr Richard Tear
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Infrastructure Agreements Manager
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Cllr Steven McCormick
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Infrastructure Agreements Manager
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Cllr Richard Tear
7 SINGLE VIEW OF A CHILD / LIFT INTERNAL AUDIT UPDATE
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Helyn Clack
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Cllr Richard Tear
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Matthew Woods
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Cllr Richard Tear
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Chief Internal Auditor
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Matthew Woods
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Chief Internal Auditor
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Cllr Richard Tear
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Hd - Strategic Risk
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
8 ELECTRIC VEHICLE CHARGING CONTRACT INTERNAL AUDIT PROGRESS
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Dir - Major Infrastructure Delivery
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Cllr Richard Tear
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EV Project Manager
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Cllr Richard Tear
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Cllr Helyn Clack
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Cllr Richard Tear
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EV Project Manager
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Cllr Richard Tear
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Cllr Helyn Clack
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Cllr Richard Tear
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Matthew Woods
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Cllr Richard Tear
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EV Project Manager
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Matthew Woods
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EV Project Manager
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Matthew Woods
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EV Project Manager
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Cllr Steven McCormick
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Dir - Major Infrastructure Delivery
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EV Project Manager
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Stephen Cooksey
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Cllr Stephen Cooksey
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Cllr Richard Tear
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Cllr Stephen Cooksey
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Cllr Steven McCormick
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Dir - Major Infrastructure Delivery
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Cllr Steven McCormick
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Dir - Major Infrastructure Delivery
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Cllr Richard Tear
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Cllr Steven McCormick
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Dir - Major Infrastructure Delivery
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Cllr Richard Tear
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Cllr Steven McCormick
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Dir - Major Infrastructure Delivery
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Stephen Cooksey
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Dir - Major Infrastructure Delivery
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Cllr Richard Tear
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Dir - Major Infrastructure Delivery
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Cllr Richard Tear
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Cllr David Lewis (Cobham)
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Cllr Richard Tear
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EV Project Manager
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Cllr David Lewis (Cobham)
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Cllr Richard Tear
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Cllr Helyn Clack
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Cllr Richard Tear
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Audit Manager
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Cllr Richard Tear
9 ANNUAL COMPLAINTS PERFORMANCE REPORT 2024-25
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Cllr Denise Turner-Stewart
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Cllr Richard Tear
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Asst Director - Customer Exp
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Dir - Customer Culture & Transformation
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Matthew Woods
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Cllr Richard Tear
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Dir - Customer Culture & Transformation
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Cllr Richard Tear
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Snr Complaints Practice Ld
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Dir - Education & Lifelong Learning
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Helyn Clack
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Cllr Richard Tear
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Cllr Stephen Cooksey
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Dir - Education & Lifelong Learning
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Cllr Richard Tear
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Matthew Woods
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Dir - Education & Lifelong Learning
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Matthew Woods
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Dir - Education & Lifelong Learning
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Cllr Richard Tear
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Cllr Stephen Cooksey
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Cllr Richard Tear
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Dir - Customer Culture & Transformation
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Cllr Richard Tear
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Dpty Chf Exec & S151 Offr
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Cllr Helyn Clack
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Cllr Richard Tear
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Matthew Woods
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Audit Manager
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Cllr Richard Tear
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Hd - Strategic Risk
10 RISK MANAGEMENT (SIX MONTHLY UPDATE)
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Cllr Steven McCormick
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Hd - Strategic Risk
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Matthew Woods
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Hd - Strategic Risk
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Cllr Richard Tear
11 ANNUAL OFFICER DECLARATION OF INTERESTS REPORT 2024/25
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Dir - People & Change
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Cllr Richard Tear
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Matthew Woods
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Cllr Richard Tear
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Dir - People & Change
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Cllr Richard Tear
12 OFFICERS AND EMPLOYEES ANNUAL GIFTS AND HOSPITALITY REPORT 2024/25
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Dir - People & Change
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Cllr Richard Tear
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Matthew Woods
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Cllr Richard Tear
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Dir - People & Change
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Cllr Richard Tear
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Cllr Steven McCormick
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Dir - People & Change
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Dir - People & Change
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Cllr Richard Tear
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Cllr Helyn Clack
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Cllr Richard Tear
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Dir - People & Change
13 ANNUAL WHISTLEBLOWING REPORT 2024/25
14 INTERNAL AUDIT PROGRESS REPORT FOR QUARTER 1 2025-26
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Audit Manager
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Cllr Richard Tear
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Matthew Woods
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Cllr Richard Tear
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Audit Manager
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Chief Internal Auditor
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Audit Manager
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Cllr Steven McCormick
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Cllr Richard Tear
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Chief Internal Auditor
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
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Chief Internal Auditor
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Cllr Richard Tear
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Cllr Steven McCormick
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Cllr Richard Tear
15 GLOBAL INTERNAL AUDIT STANDARDS (GIAS) SELF-ASSESSMENT AND QUALITY ASSURANCE AND IMPROVEMENT PLAN (QAIP)
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Chief Internal Auditor
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Cllr Steven McCormick
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Chief Internal Auditor
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Matthew Woods
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Cllr Richard Tear
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Chief Internal Auditor
16 DATE OF NEXT MEETING
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Cllr Richard Tear
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Webcast Finished
- Item 2 - A&G Committee, 9 July 2025 - Minutes, opens in new tab
- Item 5 - Recommendations Tracker and Work plan - cover report, opens in new tab
- Item 5 - Annex A - Tracker, 17 September 2025, opens in new tab
- Item 5 - Annex B - Work Plan 2025 - September, opens in new tab
- Item 6 - S106 IA Update - cover report, opens in new tab
- Item 6 - Annex 1 - S106 A&GC update - Developer Contributions, Summary Report August 2025, opens in new tab
- Item 6 - Annex 2 - Final Internal Audit Follow Up Report Section 106 Funding, opens in new tab
- Item 6 - Annex 3 - CPP Briefing – Developer Contributions, April 2025, opens in new tab
- Item 7 - Single View of a Child / LIFT IA Update - cover report, opens in new tab
- Item 7 - Annex 1 - CFLL LT 14.05.2025 Single View and LIFT Audit update, opens in new tab
- Item 7 - Annex 2 - April 2025 LIFT Testing Progress report, opens in new tab
- Item 8 - Electric Vehicle Charging Contract IA Progress - cover report, opens in new tab
- Item 9 - Annual Complaints Performance Report 2024-25 - cover report, opens in new tab
- Item 10 - Risk Management (Six Monthly Update) - cover report, opens in new tab
- Item 10 - Annex 1 - The Corporate Risks (Heat Map) (August 2025), opens in new tab
- Item 10 - Annex 2 - The Risk Management Strategy, opens in new tab
- Item 11 - Annual Officer Declaration of Interests Report 2024/25 - cover report, opens in new tab
- Item 11 - Annex 1 - Record of submissions, opens in new tab
- Item 11 - Annex 2 - Categories for analysis, opens in new tab
- Item 12 - Officers and Employees Annual G&H Report - cover report, opens in new tab
- Item 12 - Appendix 1 - Sponsorship in 2024/25, opens in new tab
- Item 12 - Appendix 2 - Full List of Gifts & Hospitality 2024/25, opens in new tab
- Item 12 - Appendix 3 - Analysis by Directorate 2024/25, opens in new tab
- Item 13 - Annual Whistleblowing Report 2024/25 - cover report, opens in new tab
- Item 13 - Appendix 1 - Comparison of 2024/25 Data by Directorate with 2023/24 Data, opens in new tab
- Item 13 - Appendix 2 - Detail of Whistleblowing Cases 2024/25, opens in new tab
- Item 14 - IA Progress Report for Q1 2025-26 - cover report, opens in new tab
- Item 14 - Annex 1 - Internal Audit and Counter Fraud Quarter 1 Progress Report 2025/26, opens in new tab
- Item 15 - GIAS Self-Assessment and QAIP - cover report, opens in new tab
- Item 15 - Annex 1 - GIAS Content List including Appendices 1 and 2, opens in new tab